Differences and connections between groupware and ordinary databases, Essay

Differences and connections between groupware and ordinary databases, and why they matter - Essay Example Various researchers have categorized groupware applications into 3 categories including conferencing tools, communication tools and collaborative management and working tools. In this scenario, communication tools comprise FAX, email and voice mail. The second category conferencing tools comprise voice, data and video conferencing, chat rooms and message boards. Finally, collaborative management systems and tools comprise project management systems, electronic calendars and workflow systems. Moreover, various researchers categorize groupware applications into 2 categories with respect to time and place. In this scenario, an application that is used by all the staff members of an organization simultaneously is acknowledged as synchronous groupware application. Additionally, staff members can make use of similar application at different times using asynchronous groupware systems. The place connected types are collected, groupware that is utilized by people in same place as well as distance.Additionally, at the present, businesses, no matter what their working and operational structure is, as well experience the power of the augmented data and informational flow. In addition, businesses are continually receiving and transferring tons of data and information files through posts, telephones, online messengers, emails, and faxes. Normally, organizations use these tools to communicate with their clients as and suppliers, experts or for negotiations. In this scenario, the longer their collaboration with a supplier or client is, the more data and information they would be able to interchange. As well, as the business grows the figures of clients and suppliers also grow. Consequently, the amount of information rises at an exceptional rate. Thus, if these valuable data and information are not arranged it will cause many problems. Besides, they are certain that all of their staff workers work hard? In other words, organizations require high level quality and time-frames of their work. In situations of data and informational chaos, this is quite a complex job. In addition, generation of a variety of reports as well turns out to be a time-consuming task (MetaQuotes Software Corp., 2011) and (Computer Networks IT, 2011). Furthermore, the ineffective collaboration between a business system and government reduces the working competence of our staff members and nonmanufacturing overheads augment. Additionally, an organization turns out to be less well-organized, as their staff spends a greater amount of their time on technical tasks. Consequently, every client costs more and every working hour of organization’s workers formulates fewer investments into their company's efficiency. In this scenario, organizations make use of groupware applications for a multiplicity of causes. However, one main reason is to avoid the customary issues of having workers in dissimilar places who require performing tasks on similar function. In addition, by logging in to a communication network or intranet server, workers in diverse places are able to access the same application as well as get advantage from a variety of